Company
Industry
Software solution
Benefits
- Increased efficiency and productivity
- Faster production of management reports
- More accurate management information
- Improved service to internal and external customers
- Ability to absorb growth without recruiting additional staff
- Flexibility to accommodate new legislation
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Management information tool
Options implemented the Sales Ledger, Purchase Ledger, Nominal Ledger and Cash Book modules of Topaz Financials. The software runs on a HP ProLiant ML370 server under Windows 2000, with a Microsoft SQL Server database. Topaz managed the implementation project and was responsible for integrating the new financial package with the pay and bill system. It also collaborated with Options' IT services provider, Datalect, to configure the hardware and network infrastructure. Ongoing support is provided through Topaz's fully web-based customer service solution, Topaz eService.
"We were very satisfied with the outcome of the implementation project," said English. "The service we received was excellent. Topaz was always very responsive and ready to help with any problems." Topaz Financials is now Options' main management information tool, supplying financial data to the entire group as well as managing its core financial processes. Options pays its temporary workers through SaPHuR Tempest, which produces an invoice that is then passed to Topaz Financials for onward transmission to the company's customers. In total, Topaz Financials has 36 users within Options.
Timely reporting
According to English, Topaz Financials has produced a major increase in productivity and efficiency within the finance department. For example the time required to produce monthly management reports has been halved.
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In addition, the ease with which data can be processed means that the information produced is much more accurate. The end result is that the financial department is able to provide a better service, both to internal branches and to external customers, through improved credit control and sales ledger management.
"Through improved productivity, we expect to recover the cost of the Topaz solution within two years of implementation," commented English. "We will be able to absorb growth without any increase in the size of the finance department."
English expects the industry to change radically over the next two to three years as a result of new legislation at the UK and European levels. This legislation will affect areas such as temporary workers' rights. The availability of a flexible, up-to-date solution such as Topaz Financials is essential if Options is to adapt successfully to the changed environment.
In the meantime, Options will continue to explore the capabilities of Topaz Financials. At the moment, it is investigating the possible implementation of the solution's Project Accounting module. It is also planning to implement a document management system, which will be integrated with Topaz Financials. This project may ultimately lead to the more widespread use of Topaz software across the Options group.
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